Privacy Policy for Students
INTRODUCTION
La Consolacion College Tanauan (LCCT), a Catholic Augustinian educational institution is committed to the security and protection of its staff and clientele, thus, it supports Republic Act 10173, otherwise known as the Data Privacy Act of 2012. La Consolacion College Tanauan takes the obligation to protect the data privacy rights of individuals whose personal data are collected, used, stored, and processed. LCCT is steadfast in striking a balance between your personal privacy and the free flow of information, particularly when this is essential to protect your legitimate interests, and also for LCCT to effectively perform its function as an educational institution.
This Data Protection Policy is our policy regarding the data that we collect, use, disclose and transfer, including personal data.
In the submission of their personal data to us, individuals consent to the processing of their personal data and accept and agree to be bound by the terms stated in this policy. While certain examples are given to explain the policy in simple and clear language, these do not constitute a complete list of all the data that we process. LCCT assures that the personal data entrusted to us will not be used and disclosed in a manner not specified in our privacy policy statement.
SCOPE
The LCCT Data Protection Policy applies to the keeping and processing of personal data, both in manual and on computer, of students, school staff, management, parents/guardians and others in so far as the measures under the policy relate to them.
Definition of Terms: (IRR, Data Privacy 2012)
- Personal data is the term used when referring to personal information, sensitive personal information and privileged information collectively.
- Personal information refers to any information whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual.
- Privileged information refers to any and all forms of data which under the Rules of Court and other pertinent laws constitute privileged communication.
- Sensitive personal information refers to personal information:
- About an individual’s race, ethnic origin, marital status, age, color, and religious, philosophical or political affiliations;
- About an individual’s health, education, genetic or sexual life of a person, or to any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings;
- Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and
- Specifically established by an executive order or an act of Congress to be kept classified.
- Processing refers to any operation or any set of operations performed upon personal data including, but not limited to, the collection, recording, organization, storage, updating or modification, retrieval, consultation, use, consolidation, blocking, erasure or destruction of data. Processing may be by automated means, or manual processing, if the personal data are contained or are intended to be contained in a filing system.
“The classification is important because under the Act there are specific provisions that apply only to personal information, as distinguished from sensitive personal or privileged information. Sensitive personal and privileged information as a general rule should not be processed except if with consent of the data subject, or when specifically authorized by law. This is because the sensitivity of the personal data also means that unlawful or unauthorized processing would be more prejudicial or lead to greater harm to the data subjects.” (DPA, Bedan Review, 2017). Data subject refers to an individual whose personal, sensitive personal or privileged information is processed.
COLLECTION OF PERSONAL DATA
La Consolacion College Tanauan as a Catholic school seeks to enable each student to develop his/her full potential in a safe and secure environment for learning. LCCT aims to promote respect for the diversity of values, beliefs, traditions, languages and ways of life in society. LCCT desires to ensure that the data protection rights of students, staff and other members of the school community are safeguarded, thus, policies on the collection of personal data are established.
How We Use Your Information
We collect, acquire, or generate your personal data in many forms. They may consist of written records, photographic and video images, digital material, and even biometric records. We may also collect information that is publicly available such as the information you submit to a blog, chat room, social network. Examples include:
- Information you provide us during your application for admission. When you apply with us for admission, we collect directory information, like your name, email address, telephone number, and other contact details. We also collect data about family, previous schools attended, academic performance, disciplinary record, medical record, etc.
- Information we collect or generate during your stay with us. We may also collect additional information about you, such as: (1) your academic or curricular undertakings, such as the classes you enroll in, academic performance, attendance record, etc.; (2) co-curricular matters you may engage such as outreach activities, internship or apprenticeship compliance; (3) your extra-curricular activities, such as membership in student organizations, leadership positions, and participation and attendance in seminars, competitions, programs, outreach activities, and study tours; and (4) any disciplinary incident that you may be involved in, including accompanying sanctions. There will also be times when we will acquire other forms of data like pictures or videos of activities you participate in, via official documentation of such activities, or through recordings from closed-circuit security television cameras installed within school premises.
- Unsolicited Information. There may be instances when personal information is sent to or received by us even without our prior request. In such cases, we will determine if we can legitimately keep such information. If it is not connected to any of our educational interests, we will immediately dispose of the information. If it is connected to our legitimate educational interests, it will be treated in the same manner as information you provide us.
Note: If you supply us with personal data of other individuals (e.g., person to contact in the event of an emergency), we will assume that you have obtained the consent of such individuals before providing us with their personal data.
To the extent permitted or required by law, we use your personal data to fulfill our tasks as an educational institution. We may use the information we collect for purposes such as:
- evaluating applications for admission to LCCT;
- recording, generating, and maintaining student records of academic, co-curricular and extra-curricular progress;
- recording, storing, and evaluating student work, such as homework, seatwork, quizzes, long tests, exams, term papers, theses, research papers, reflection papers, essays and presentations;
- recording, generating, and maintaining records, whether manually, electronically, or other means, of class attendance and participation in curricular, co-curricular, and extra-curricular activities;
- establishing and maintaining student information systems;
- sharing of grades between and among faculty members, and others with legitimate official need, for academic deliberations and evaluation of student performance;
- processing scholarship applications, grants and other forms of financial assistance;
- processing scholarship applications, grants and other forms of financial assistance;
- maintaining directories and alumni records;
- compiling and generating reports for statistical and research purposes;
- providing services such as health, insurance, counseling, information technology, library, sports/recreation, transportation, parking, campus mobility, safety and security;
- managing and controlling access to campus facilities and equipment;
- communicating official school announcements;
- sharing marketing and promotional materials regarding school-related functions, events, projects, and activities;
- soliciting your participation in research and non-commercial surveys;
We may also share, disclose or transfer your personal data to other persons or organizations for purposes such as:
- posting of class lists and class schedules, online, in school bulletin boards or other places within the campus;
- sharing of your personal data with your parents, guardians, or next of kin, as required by law, or on a need-to-know basis, as determined by the school, in order to promote your best interests, or to protect your health, safety, and security, or that of others;
- sharing information to potential donors, funders or benefactors for purposes of scholarship, grants, and other forms of assistance;
- distributing the list of graduates and awardees during commencement exercises;
- sharing information with entities or organizations for accreditation purposes;
- complying with court orders, subpoenas and/or other legal obligations;
- conducting internal research or surveys for purposes of school development;
- publishing academic, co-curricular and extra-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, website, social media sites and publications;
- marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media.
We consider the processing of your personal data to be either essential for the performance of our contractual obligations with you, or necessary for our compliance with a legal obligation, necessary to protect you interests, including your life and health, necessary for the performance of tasks we carry out as an educational institution. We understand that the Data Privacy Act imposes stricter rules for the processing of sensitive personal information, and privileged information, and we are fully committed to abiding by those rules.
If we require your consent for any specific use of a particular personal data, we will collect it at a time only when it is needed and you can withdraw this at any time, unless otherwise provided by law.
We will not share your personal data to a third party without your permission unless we are mandated by law, legal proceedings or regulation, to protect life and health, or to comply with the requirements for public order and safety.
STORAGE AND RETENTION OF PERSONAL DATA
Your personal data is stored and transmitted securely in either paper or electronic formats. Only authorized school personnel have access to your personal data.
Unless otherwise provided by law or by school policies, we will retain your relevant personal data indefinitely for historical and statistical purposes.
If you would like to review, update and/or delete your personal data provided to us, please submit your written requests to:
The Office of the College President
La Consolacion College Tanauan
Tanauan City, Batangas
Or through :
CHANGES TO OUR POLICY
La Consolacion College Tanauan reserves the right to modify, change or amend this policy at any time effective immediately after posting in our official media accounts. Please regularly visit our official media accounts to keep track of changes to this policy.
Our Official media accounts are the following:
La Consolacion College Tanauan Premiere Account (Facebook)
lcctanauan (Instagram)
@lcctanauan (twitter)